Operational (Business) Activity Reports

Chart of Accounts Report

The Chart of Accounts is the numbering system used by Banner to capture financial transactions and facilitate retrieval of information and financial reporting.
The Chart of Accounts structure is composed of six elements: Fund, Organization, Account, Program, Activity, and Location (FOAPAL). Activity is currently not used at VCU.

The Chart of Accounts Detail report is designed to help business users understand the organizational hierarchy and the relationship among the organizational levels within this hierarchy. It also provides related fund and program information associated with all organizational levels. Based on their security clearance within the organization, business users can utilize this report at various levels. These levels are executive, senior management, major budget unit and department. Although the sub-department and organization levels are not given as options in the reporting parameter selection, they are still included in the report's results with their associated information. Click here for sample report.

Education & General Programs by Organization Unit Report

This report is designed to provide summarized Educational and General program expenditure figures for major budget units in a given fiscal year and period. Each MBU is presented with its accumulated budget, year to date E&G expenditures, and the percentage of its E&G expenditure to the budget. The results are presented with Executive, Senior Management and Major Budget Unit organization levels. Click here for sample report.

Non-Grant Organization Deficit Report

Non-Grant Organization Deficit Report is designed to present the budget deficits for organizations other than Grants. In order to run this report, business users must enter three parameters: Fiscal Year, Fiscal Period and selection type. Selection type allows users to run the report based on MBU, Department or Fiscal Manager's ID. Click here for sample report.

Sub-department Report

This report can be considered as the summary version of Chart of Accounts report. Sub departments are presented with their codes and descriptions in the organizational hierarchy. Each sub department is presented with its all associated organization levels that are higher in the organizational hierarchy. These levels are executive, senior management, major budget unit and department. Click here for sample report.

Sources and Uses Statement by Department/Sub-department

The Sources and Uses report provides an overview of a department’s or sub-department’s sources of funding and related expenditures. Report parameters include fiscal year and fiscal period. Users will need to know the numeric code associated with their department or sub-department.

Sources (revenues) and Uses (expenditures) are presented for all funds (Operating, Overhead, Unrestricted, Restricted, Sponsored Programs, Other, Pool Accounts and Hospital Services). Revenues and expenditures are summarized by type (Gifts, Investment Income, labor, supplies, equipment, etc). Click here for sample report.

Sources and Uses Statement by MBU

This Sources and Uses report provides an overview of a major budget unit’s sources of funding and related expenditures. Report parameters include fiscal year and fiscal period. Users will need to know the numeric code associated with their major budget unit.

Sources (revenues) and Uses (expenditures) are presented for all funds (Operating, Overhead, Unrestricted, Restricted, Sponsored Programs, Other, Pool Accounts and Hospital Services). Revenues and expenditures are summarized by type (Gifts, Investment Income, labor, supplies, equipment, etc). Click here for sample report.

Sources and Uses Statement by SML

This Sources and Uses report provides an overview of a senior management level’s sources of funding and related expenditures. Report parameters include fiscal year and fiscal period. Users will need to know the numeric code associated with their senior management level.

Sources (revenues) and Uses (expenditures) are presented for all funds (Operating, Overhead, Unrestricted, Restricted, Sponsored Programs, Other, Pool Accounts and Hospital Services). Revenues and expenditures are summarized by type (Gifts, Investment Income, labor, supplies, equipment, etc). Click here for sample report.

Transaction Detail Report

Transaction detail report is designed to provide detail transaction information in a given fiscal period for all organizations. Transactions are presented chronologically with their description, amounts, associated rule class and document information, related organization code, organization description, account and account description. Business users may run this report at three different organization levels. These levels are: Major budget unit, department and sub-department.

Fiscal year, posting period (month), preferred organization level and its related code, and range for associated accounts (to see whether the transaction is associated with an expenditure, revenue or personnel costs accounts) are necessary parameters to run this report. Click here for sample report.

Personnel and Operating Expenditures Analysis

Summarized report by organization code for accumulated budget and related expenditures for personnel and operating expenditures.

Fiscal year, fiscal period, program (Educational & General, Sponsored Programs, FACR, etc.), and report criteria (MBU, deparment, sub-department) are necessary parameters to run this report. Click here for sample report.

Revenues and Expenditures-Organization Detail

Summarized report by organization code that includes Revenue budget, current revenues, expenditure budget and current expenditures.

Fiscal year, fiscal period, organization level (Executive to sub-department levels), and program ((Educational & General, Sponsored Programs, FACR, etc.) are necessary parameters to run this report. Click here for sample report.